PATIENT PRIVACY
HIPPA Notice of Privacy Practices
This notice describes how medical information about your child may be used and disclosed and how you can get access to this information. Please review it carefully.
One Step Pediatrics LLC
HIPAA Notice of Privacy Practices
EFFECTIVE DATE: OCTOBER 1, 2026
Your Child's Information. Your Rights. Our Responsibilities.
One Step Pediatrics, LLC, 8795 Ivanhoe Drive, Suite 109, Viera, Florida 32940, is required by law to protect the privacy of your child's health information, to give you this Notice of our legal duties and privacy practices, and to follow the terms of the Notice currently in effect. In this Notice, "we" and "the Practice" mean One Step Pediatrics, LLC, and "you" means the patient or the person who has legal authority to act for the patient.
This Notice stands on its own. It is not part of the Patient Membership Agreement and is not replaced by it.
APPLIES TO
Health information we create, receive, or keep about your child as a patient of the Practice
SEE ALSO
Our separate Website Privacy Policy, which covers information shared through this website and our online forms
How We May Use and Share Your Child's Health Information
We may use and share your child's health information without your written authorization for the following purposes.
For treatment
We use health information to provide and coordinate your child's care, and we share it with other clinicians involved in that care. For example, we send relevant records to a specialist we refer your child to, and we send prescriptions to your pharmacy.
For payment
We use health information to obtain payment for the care we provide. For example, we use it to administer your membership and, for the vaccine product only, a third-party vaccine program uses information to bill your child's health insurance. We do not file claims against your child's health insurance for the services your membership covers.
For health care operations
We use health information to run the Practice. For example, we review records to assess and improve the quality of care, and we use them to train staff.
Other Uses and Disclosures Permitted or Required by Law
We may also use or share health information without your authorization for each of the following purposes:
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When required by law, including any federal, state, or local law that compels disclosure
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For public health activities, including reporting immunizations to the Florida SHOTS immunization registry as section 381.003, Florida Statutes, requires, reporting communicable diseases, reporting vaccine adverse events to the Vaccine Adverse Event Reporting System, and reporting problems with medications or medical devices
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To report suspected child abuse, abandonment, or neglect, as section 39.201, Florida Statutes, requires, and to report suspected abuse, neglect, or domestic violence as other law permits or requires
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For health oversight activities such as audits, investigations, licensure, and inspections by a government agency
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In response to a court or administrative order, a subpoena, a discovery request, or other lawful process, subject to the limits the law places on each
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For law enforcement purposes, within the limits the law sets
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To a coroner, medical examiner, or funeral director as necessary for that person's duties
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For organ, eye, or tissue donation
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For research, where an institutional review board has approved a waiver of authorization or where the information has been de-identified
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To prevent or lessen a serious and imminent threat to the health or safety of your child or another person
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For specialized government functions, including military, national security, and protective services
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For workers' compensation purposes as law requires
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To a business associate that performs a service for us, under a written agreement requiring it to protect the information
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To tell you about treatment alternatives or health-related benefits and services that may interest you
People involved in your child's care
Unless you object, we may share information relevant to a person's involvement with a family member, another relative, a close friend, or any other person you identify as involved in your child's care or payment for it. Where you are not present or cannot agree or object, we will use our professional judgment and disclose only what is directly relevant. We may also share information in a disaster relief effort so that your family can be notified of your child's location and condition.
When Stricter Laws Apply
Some health information is protected by laws that are stricter than the federal privacy rule, and where that is so we follow the stricter law. Examples include records of treatment for a sexually transmissible disease, which section 384.30, Florida Statutes, makes confidential, records relating to substance use disorder treatment received from a program subject to 42 C.F.R. part 2, and psychotherapy notes.
Substance use disorder records and legal proceedings
Records of treatment for a substance use disorder that we receive from a program subject to 42 C.F.R. part 2, and testimony relaying the content of those records, may not be used or disclosed in a civil, criminal, administrative, or legislative proceeding against the patient without the patient's written consent or a court order that meets the requirements of that part. A court order must accompany any subpoena or other legal demand for those records.
Information we share may be shared again
Where we disclose health information to a person or organization that is not covered by the federal privacy rule, that person or organization may be permitted to share the information further, and it may no longer be protected by that rule.
Uses and Disclosures That Require Your Written Authorization
Any use or disclosure not described above will be made only with your written authorization. In particular, we will obtain your written authorization before we use or disclose psychotherapy notes, except in the narrow circumstances the law permits; before we use or disclose health information for marketing; and before we sell health information, which we do not do.
You may revoke an authorization at any time, in writing. Revocation applies from the date we receive it and does not undo a disclosure we already made in reliance on it. Our Records Release Authorization is the form we use for this purpose.
Your Rights
You hold each of the following rights in your child's health information. To exercise any of them, contact the Privacy Officer using the details in the Questions and Complaints section below.
To inspect and obtain a copy
You may inspect and obtain a copy of your child's health information in a designated record set. We will act on a request within thirty (30) days, and if we need more time we will tell you in writing within those thirty days, give the reason, and give the date by which we will act. Only one extension of up to thirty (30) further days is permitted. We will provide the information in the form and format you request where we can readily do so. Under the Patient Membership Agreement we charge nothing for copies of your child's records or for transferring them to another provider, and we will not withhold records because a balance is unpaid.
To ask us to amend
You may ask us to amend health information you believe is incorrect or incomplete. We may deny the request in the circumstances the law allows, and if we do we will tell you why in writing and explain how to respond.
To an accounting of disclosures
You may ask for a list of certain disclosures we have made of your child's health information.
To request restrictions
You may ask us to restrict how we use or share your child's health information for treatment, payment, or health care operations. We are not required to agree, except in one case: where you pay for a service out of pocket in full, we must agree to a request not to disclose information about that service to a health plan, unless the disclosure is required by law.
To confidential communications
You may ask us to contact you by a particular means or at a particular address, and we will accommodate a reasonable request.
To be told of a breach
You have the right to be notified if there is a breach of your child's unsecured health information.
To a paper copy of this Notice
You may ask for a paper copy of this Notice at any time, even if you agreed to receive it electronically.
Parents, Guardians, and Minor Patients
The general rule
A parent, guardian, or person acting in the place of a parent is ordinarily treated as the personal representative of an unemancipated minor, and holds the rights described above on the child's behalf. Under section 61.13, Florida Statutes, access to a minor child's medical records may not be denied to either parent unless a court order specifically revokes that right, and a parenting plan or time-sharing arrangement by itself does not revoke it.
Where the minor holds the rights
Federal law provides that a parent is not the personal representative with respect to a particular service where the minor consented to that service and no other consent is required by law, where the minor may lawfully obtain the service without parental consent, or where a parent has agreed to confidentiality between the minor and the clinician for that service. Florida law allows a minor to consent independently to certain care, including examination and treatment for a sexually transmissible disease under section 384.30, care relating to pregnancy under section 743.065, substance abuse services under section 397.601, and certain outpatient mental health services at age thirteen (13) or older under section 394.4784. Where such a law applies, disclosure to a parent is governed by that law, and section 384.30 in particular makes the fact of consultation, examination, and treatment confidential.
Where a person may be a danger
We may decline to treat a person as the personal representative where we reasonably believe the child has been or may be subjected to domestic violence, abuse, or neglect by that person, or that treating the person as the personal representative could endanger the child, and where in our professional judgment doing so is not in the child's best interest.
Who may consent and who may receive information
The Consent to Treat a Minor and the Custody and Guardianship Policy describe who may bring your child to an appointment, who may consent to care, and who may receive information. Paying for a child's membership does not by itself give a person authority to consent to that child's treatment or to receive that child's medical information.
Our Duties and Changes to This Notice
We are required by law to maintain the privacy of your child's health information, to give you this Notice of our legal duties and privacy practices, and to notify you following a breach of unsecured health information. We will abide by the terms of the Notice currently in effect.
We reserve the right to change the terms of this Notice and to make the new terms apply to all health information we maintain, including information created or received before the change. If we make a material change, we will post the revised Notice at our office and on our website, and will provide a copy on request, on or after its effective date.
Questions and Complaints
Contact
For questions about this Notice, or to exercise any right described above, contact the Privacy Officer:
Privacy Officer, One Step Pediatrics, LLC
8795 Ivanhoe Drive, Suite 109, Viera, Florida 32940
Telephone: (321) 382-2035
Email: info@OneStepPediatrics.com
Complaints to the Practice
If you believe your privacy rights have been violated, you may complain to us. Send a written complaint to the Privacy Officer at the address above, telephone the number above, or send a message through our patient portal. Our Dispute Resolution Policy describes what happens next.
Complaints to the federal government
You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, by mail at 200 Independence Avenue, S.W., Washington, D.C. 20201, by telephone at 1-877-696-6775, or online at www.hhs.gov/hipaa/filing-a-complaint.
No retaliation
We will not retaliate against you for filing a complaint with us or with the Office for Civil Rights, and filing a complaint will not affect your child's care or your membership in any way.